Post Production Specific Considerations
Consider assigning defined roles to specific employees, for example:
- IIP Program Administrator or Compliance Assistant: Assures that all employees, visitors, clients are aware of protocols and are following them. Has responsibility for education of freelance workers in new protocols.
- PPE Manager: Maintains current knowledge of PPE use, quantities, stock, location, disposal.
- Deliveries Manager: Administers receipt of and the sanitizing of all items arriving in the workplace such as packages, couriers, food, etc.
- Craft Service / Food Distribution: Strictly limits those responsible for serving food, using the strict sanitized processes.
- Assign workstations and disallow sharing of equipment, computer peripherals (keyboards, mice, wacom tablets, etc.).
- Establish methodology for determining maximum suite occupancy for sessions and post clearly in each suite. Limit session attendance to match occupancy guideline.
- Consider a staggering schedule of supervised sessions to minimize studio occupancy.
- Maintain a list of session attendees sorted by the rooms they occupy.
- Consider steps to meet all guidelines for ventilation of suites with closed doors.
- Schedule supervised sessions based on maximum capacity allowed to maintain adequate social distancing.
- Discuss with the client any corporate policies they may have for in-person meetings.
Consider offering hybrid approaches to supervised sessions such as:
○ Artist in facility / Client remote supervising
○ Artist Remote / Client in facility
○ Artist and Client remote, Editorial Assistant in facility
○ Limited number of in-person sessions to be allocated as desired (i.e.: approvals only, approvals & conform, etc.)
- Create a policy for the studio and conduct regular counts of occupants per floor, per session and per office throughout the day.
- Maintain count of occupants at reception and post clearly visible maximum occupancy signage at entrance.
- Wherever the potential exists for lines to form, it may be helpful to mark 6’ separation increments (kitchen, bathrooms, elevator banks, emergency exits, etc) to aid in social distancing .
- In all open work spaces or bullpens, consider alternate layouts, such as alternate desks / workspaces in a checkerboard pattern, disable alternating desks, or remove them entirely if they do not allow for recommended social distance.
- Consider how to maximize usage of studio floor plan to spread out all personnel.
- If possible, add panels between desks including height adjustable panels for sit / stand desks.
- Specify permanent seat assignments for all personnel.
- Reduce capacity of larger existing spaces—e.g., remove some chairs from conference rooms and post new maximum capacity.
This information is designed as a service to AICP Members and is intended only to provide general information on the subject covered and not as a comprehensive or exhaustive treatment of that subject, legal advice or a legal opinion. Members are advised to consult with legal counsel and other professionals with respect to the application of the subject covered to any specific production or other factual situation.