Track Changes and Updates

The AICP COVID-19 Workplace Guidelines and Considerations were posted on April 27th, 2020, and are considered an ever-evolving resource. All changes and updates are listed below in reverse chronological order.

HR Considerations:

  • Consider the health and wellness of all personnel during these unprecedented times.
  • Establish responsible policies for personnel to self-diagnose health symptoms and report to a designated Compliance Assistant.
    ○ Office: Existing Injury and Illness Prevention Program (IIPP) Administrator
    ○ Set: Person sourced by the production team
  • Consider Policies for personnel traveling — locally and long distance.
  • All personnel (in addition to those hired by Agency / Client i.e. talent) to provide contacts for family / household in case of emergency.
  • All personnel should be contacted subsequently in the event that fellow workers or talent are found to have contracted COVID-19 within two weeks following possible exposure.
  • Review any established Paid Time Off policy for conformity with new state and federal requirements.

Symptom Identification and Personal Screening:

  • All personnel will be required to participate in daily symptom monitoring prior to arriving on set or their workplace.
  • Some ways to fulfill this requirement are:
    ○ Electronic survey, which can be pushed to a mobile device. This then provides personnel with an electronic certificate, which they show to gain entry to the building, set, or location.
    ○ Manual screening by designated individual using checklist (if on set, done by, or coordinated with the Medic) prior to personnel entering the workplace.
  • Americans with Disability Act (ADA) conformity:
    ○ All employees should be subject to the same screening, after a conditional offer of employment.
    ○ In accordance with the ADA and other applicable laws, only a designated person(s) may be privy to medical information provided by personnel. All such information must be stored separately from the employee’s personnel records and be held in the strictest confidence.
  • Please note, when working at a rented facility (e.g. studio lot, stage), there may be specific requirements for screening and it may be performed by designated individuals employed by the facility.
  • Currently, testing for active cases is not available on-site. In addition, testing such as antibody testing and temperature taking are not reliable screening indicators — therefore, using symptomatic polling is the most reliable screening process.

Development of Symptoms:

  • All personnel are expected to immediately report to a designated person(s) at the workplace if they are experiencing symptoms of COVID-19.
  • Designated person(s) must know symptoms, protocols to process symptomatic individuals.
  • Anyone showing symptoms of COVID-19 will be asked to leave immediately, and return home.
  • If any personnel develop symptoms of COVID-19, they must not go to work and should immediately contact their healthcare provider, and their direct supervisor as soon as practicable.
  • Anyone who reports to work with symptoms of COVID-19 will be instructed to return home and contact their healthcare provider.
  • Persons diagnosed with COVID-19 must follow CDC-recommended steps. They should not return to work until the following conditions have been satisfied:
    ○ The CDC’s current Symptom-Based Strategy is recommended, which at this time calls for:
        ■ At least 3 days (72 hours) have passed since recovery defined as resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (e.g., cough, shortness of breath).
        ■ At least 10 days have passed since the symptoms first appeared.
        ■ A person who has tested positive for COVID-19 and has been hospitalized may return to work only when their healthcare provider advises them to do so.
  • Persons who have not had COVID-19 symptoms but who tested positive and are under isolation should follow the CDC’s time-based strategy:
        ■ At least 10 days have passed since the date of their first positive COVID-19 diagnostic test, assuming they have not subsequently developed symptoms since their positive test.
        ■ If they develop symptoms, then the symptom-based strategy should be used.
  • Doctor’s notes are not required to return to work as long as the individual meets the CDC criteria listed.
  • If any personnel have come into close contact with someone who has tested positive for COVID-19, they must not go to work and should contact their healthcare provider, and direct supervisor or designated person as soon as possible. Local public health guidance for quarantine (14 days) will be followed. “Close contact” will be defined per CDC guidance as within six foot for more than a few minutes’ time.
  • If any personnel is confirmed to have COVID-19, employers should inform fellow employees of their possible exposure to COVID-19 in the workplace, but maintain confidentiality as required by the ADA.

Additions to Exposure Reduction - Employer:

  • High touch points and equipment should be regularly wiped down during the day.
  • Consider having a designated person in the role of a Compliance Assistant to support in maintaining best practices suitable for your worksite(s).
    ○ This individual should be trained on health and safety precautions, policies and procedures related to COVID-19 prevention, infection prevention practices including disinfection, and PPE.
    ○ This individual should be present at all times during work hours.
    ○ The designated individual(s) will oversee and monitor physical distancing, symptom monitoring, disinfecting protocols, and PPE compliance.
    ○ All personnel should know who the designated person(s) is and how to contact them.

Addition to Surface Transmission Mitigation - Employer:

  • EPA-approved disinfectant with a claim against SARS-CoV-2 should be widely available at the workplace.
  • Limit the number of Agency / Client personnel attending a callback due to social distancing requirements.
Catering / Craft Services:
  • Follow all public health regulations regarding the delivery, handling, preparation, and distribution of food, including use of appropriate food service PPE, safe food temperatures, etc.
Handling of Equipment:
  • Hands should be cleaned before and after handling props, accessories, and other items.
  • Set medics should be trained to recognize symptoms of COVID-19 and procedures related to individuals who show symptoms.
New Section - Travel:
  • PPE should be worn for the duration of person-to-person contact.
  • If you reside in a city, county or state with a stay-at-home order in effect, you should abide by the legal ordinance(s) governing your jurisdiction.
  • Review individual airport and airline requirements for the use of face coverings or other PPE.

Domestic Travel

  • Review state guidelines for travel restrictions or quarantine requirements. A list of opening states is available on our blog.
  • Review CDC guidelines and considerations for domestic travel.

International Travel

  • The U.S. State Department has a Global Do Not Travel Advisory in effect for U.S. citizens.
  • Travel may be severely disrupted, and you may be forced to remain outside of the United States for an indefinite time frame with limited assistance from the U.S. Government.
  • Review the U.S. Embassy website of the country you plan to travel to in order to determine if there are any entry restrictions or quarantine requirements for U.S. citizens.
  • For travelers returning to the U.S., review U.S. Department of Homeland Security guidelines, entry restrictions and quarantine requirements.
  • Review CDC health advisories and travel recommendations by country.
  • Review CDC guidelines for returning from international travel.
  • Review any World Health Organization (WHO) specific guidance for countries/regions you will be visiting.

Additions to General Practices for All Worksites - Exposure Reduction - Employer:

  • Monitor country, state and local ordinances for disease control and implement local and national regulations before and during production.
  • Encourage a work from home strategy when possible.
  • Consider shifting work day start and end times to avoid rush hour commutes, congestion in elevators, lobbies and studio common areas.
  • Consider having a designated person in the role of Compliance Coordinator to assist in maintaining best practices suitable for your worksite(s).

Additions to Production Specific Department Guidance

  • Consider backups for each role when making final cast selections.

Handling of Equipment:

  • Check gear in a separate space to avoid cross contamination, when possible.

Wardrobe Department:

  • Stagger talent appointments for fittings
  • Use of antimicrobial floor mats and surfaces treated with bio-barrier coatings.

Addition to General Practices for All Worksites - Exposure Reduction - Employer: