AICP National Guidelines and Best Practices
In 1978 the AICP undertook the task of developing guidelines to be used to foster responsible business practices between production companies and their contracting-clients.
COVID-19 WORKPLACE GUIDELINES AND CONSIDERATIONS
Version 7 - Last Updated 12/15/20
If you have any questions regarding AICP Guidelines, please contact Denise Gilmartin, Vice President, Business Affairs at firstname.lastname@example.org.
The AICP Digital Guidelines specifically address issues fundamental to digital production (i.e. interactive media, visual effects, design, animation, and other forms of digitally produced content), and create a roadmap for the establishment and understanding of good business practices. Through continued use of these guidelines and explanation of their rationale, producers, agencies and advertisers, will be able to help create understanding and fair industry standards. Issues covered in these guidelines include: payment terms, creative contributions, intellectual property, schedules, as well as many other production issues.
In 1978 The AICP undertook the task of developing guidelines to be used to foster responsible business practices between production companies and their contracting-clients for projects utilizing live action production. Since that time these guidelines have been recognized as the industry standard.
Formerly AICE, the following documents are AICP Post Production's business affairs and technical specs guidelines.
Business Affairs Guidelines & Best Practices
- Bid Form Glossary
- Post Production Guidelines
- Bidding & Estimates
- Payment Guidelines
- Intermediate Materials
- Negative Insurance
- New York State Direct Payment
- New York State Sales Tax
- New York Sales and Use Tax Relating to Commercial Production & Editing
- New York Sales Tax & Insurance Meeting Notes
- Working Remotely
- Working Remotely - letter to agencies and marketers
Technical Specs & Technical Guidelines
- High Definition File Deliverable Specifications - Click Here to view/download the AICP File Deliverable Demos HD
- Audio Session Prep Guidelines
- File Based Media: Recommended Practices for Archiving and Data Protection
- Digital Production: Recommended Practices for Digital Camera Masters & Digital Dailies
Regulations and legal requirements surrounding workplace harassment are evolving daily as issues and incidences have gained more prominence in recent months. As such, the expectations to put measures in place to avoid occurrences in all business environments are evolving very quickly as both social acceptance and legal obligations are redefined. The AICP is committed to providing the most up to date tools and information to aid its member companies in crafting sound policies and procedures for all aspects of an efficiently-run business.
As with many things, common sense prevails. No employee – whether on staff or freelance – should ever feel as if they are in a workplace where discrimination and/or harassment is tolerated by employers. AICP - working with attorneys Jaclyn Ruocco and Jennifer Schmalz, of the Labor and Employment practice group at the law firm of Kane Kessler, AICP’s General Counsel – has crafted a comprehensive memo as a primer to define workplace harassment and discrimination, and what steps employers should take in order to create a safe workplace. A key component of an anti-harassment policy is providing proper training that complies with various state regulations and laws. Regardless of what is required by law, a strong foundation can be developed if all companies ensure that supervisors they employ have received training in addressing harassment and discrimination complaints.
As outlined in the guidelines, currently four states – California, New York, Connecticut and Maine – have harassment training requirements.
To find out more about training resources, you should discuss with your payroll service provider; many have great insight into state to state compliance and training resources. For example, CSATF (Contract Services Administration Trust Fund) provides training in California to members working under a collective bargaining agreement and will also provide training to signatory companies for staff and other employees as well. For companies interested in more information, please contact: Jeremy McDowell at email@example.com.
AICP will continue to monitor state and local laws and policies regarding harassment and discrimination and will keep the membership apprised of developments. If you have any questions or need further information on this issue, please contact Kristin Wilcha at firstname.lastname@example.org.
Please click here to view the guidelines
AICP provides its members and the industry with resources and guidelines to promote good business practices, which provide the best possible environment for creativity and ingenuity.
The AICP and its membership are actively committed to working across the advertising and marketing ecosystem to making the industry at all levels more inclusive and diverse. Change will happen by providing access and opportunity to under-represented groups. Many AICP members, marketers, agencies and others have stated goals and commitments to increase representation across the board, which is a significant step. AICP and its members are working to create tools and resources that will help various entities meet their goals and honor commitments to change.
Committees of members created by AICP have already collaborated with many agencies and marketers through a series of roundtable discussions to find out how we can partner to strive for a more representative industry. We used these sessions to solicit candid feedback from dozens of agencies on the problems and practices that inhibit our overall commitment to diversity. Those discussions created the foundation of this process.
Under the auspices of its Equity and Inclusion Committee, the AICP has created the following Best Practices Guidelines as we all work to change the demographics of our industry to reflect the overall population. As we work to create more opportunities for people of color across all aspects of the creative process, and allow for new perspectives and approaches that will be to the benefit of all, these are essential guideposts for all involved in production and post-production. It is our hope that these Best Practices will be a constant reference and ‘gut-check’ of sorts as we all work to achieve goals for diversity, inclusion, and equity across our industry.
The Best Practices found below are evolving and will be updated. If you have any questions or input, please contact email@example.com.
Environmental care, conservation, and corporate responsibility have prompted many in the production and post production community to search for solutions that are kinder to the planet. Many AICP member companies, along with agencies and clients, are proactively adopting responsible, regenerative practices to effectuate behavioral changes in environments that they control. This effects the way each participating entity, and their vendors, conduct business. By taking steps to reduce expended resources and waste, companies of all types can contribute to the end goal of maximizing production efficiency and conducting business with the least amount of lasting impact on the planet.
To this end, AICP is a supporter of Green the Bid, a sustainability organization working to provide insight and resources for the advertising industry to create more environmentally friendly sets, offices and facilities. Members include marketers, advertising agencies, production and post production companies. Green the Bid offers best practices and resources for those looking for more sustainable solutions. Please click here for more information or to become a member (there is no fee).
AICP strongly encourages its member companies to explore and implement sustainability measures wherever and whenever possible.
The following guidelines should be utilized when using third party trademarks in a spec spot. The use of such guidelines will minimize the risk that the owner of the third party trademarks will complain about the practice. Use of these guidelines is not a guarantee that the third party trademark owner will not complain or that the complaints will not ultimately be found to have a legal basis. AICP suggests that you consult knowledgeable intellectual property attorneys before using any pre-existing intellectual property in a spec spot.
Production companies are engaged by marketers and their agencies for the express purpose of applying their artistry, unique skills and specialised talent to produce a commercial that fully realises the potential of the creative idea to and enhance and breathe life into marketing concepts. Production companies are driven and committed to consistently find new and innovate ways to improve the creative product, find efficient solutions and keep the talent pool available in the advertising industry fresh and strong.
In order to keep focused on these core areas of expertise, business issues should be as standardised and predictable as possible. The following points outline basic principles of contracting a production company to produce a commercial. The topics discussed ensure that advertisers and agencies receive the highest quality product possible, and that production companies are treated fairly in the execution of each project.
Complete Pinciples Document